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Here is what we do in Texas….
Delayed Certificate of Birth Registration
If a birth occurring in this state is not officially registered within the first year, a Delayed Certificate of Birth may be requested through the Texas Vital Statistics office.
The procedures for filing a Delayed Certificate of Birth:
- A formal search must first be conducted to determine that the birth record is not on file. Submit an application or written request for a certified copy of the birth certificate, along with the fee of $22.00 to Vital Statistics in Austin. ( For information on how to do this, please go to (http://bit.ly/HhFnah)
- If a birth record is found, Vital Statistics will send a certified copy of the record. If record is not found, Vital Statistics will provide forms and instructions for filing a Delayed Certificate of Birth. Vital Statistics will retain the $22.00 as a search fee.
- When accepted for filing, the Delayed Certificate of Birth form (VS-122) will become the original birth certificate. It must be completed neatly and legibly, signed before a notary public, and submitted along with the necessary supporting documentation to Vital Statistics in Austin. There are several acceptable forms of documentation, and they are explained in detail in the instructions provided. The cost for filing a Delayed Certificate of Birth is $25.00. Certified copies of the Delayed Certificate of Birth are $22.00 each.
- Supporting Documentation must be verified by Vital Statistics staff, sometimes with outside entities such as schools, churches, etc. Because of this requirement, the processing time generally takes 8 to 10 weeks.
- If the supporting documentation is not sufficient to file the Delayed Certificate of Birth, processing time could take several more weeks.
Following the “glass half-empty” analogy, many have said that the document conversion and document management industry is nearing its end. “They” claim all the paper in the world has been scanned and every business has already purchased their fancy new EDMS (Electronic Document Management Software) and ECMS (Enterprise Content Management Software).
Well, not so fast. In a recent survey done by Eclipse Group, an international services firm providing document and content management solutions, they found that an alarming number of businesses and organizations today are still heavily reliant upon paper based business critical processes.
- 75% of companies are still heavily reliant on paper based invoicing processes
- 67% of respondents are currently sending the majority of their sales invoices by paper rather than electronically using a document management solution
- 75% of respondents are currently sending the majority of their purchase invoices by paper rather than using a document management system
- 83% currently have to re-type invoices received into their finance system
The survey, which includes the views of financial professionals from a variety of sectors including insurance, financial services, industrial and automotive, also found that 83% of respondents currently have to re-type invoices into their finance system upon receipt into the accounts departments rather than using a document management system, raising serious concerns over accuracy and efficiency.
Gary Waylett, CEO of Eclipse Group commented, “Given the efficient way most businesses are now able to share information, it is surprising to find so many finance departments are not using a document management solution and continue to re-key data between systems. In addition to duplicating effort, and hence adding cost, re-keying significantly adds the risk of errors which then complicates the reconciliation process.”
So take heart all of you software and services companies, business will be good for years to come.